Software: Extrafax

ExtraFax is a 100% native Domino faxing solution that integrates seamlessly with Lotus Notes e-mail, enabling users to send and receive faxes, text and multimedia messages directly from their e-mail or web client. Easy to use and to learn, ExtraFax is an add-on application that was built from the ground up. Completely scalable to meet the needs of any organization – from SMB to large enterprises – ExtraFax is an award-winning product proven to be the ultimate fax server for Domino.


Ease of use
Sending a fax is as easy as sending an e-mail, whether it is from a user’s Lotus
Notes mail database or via Domino Web Access, and anything that can be printed in
Windows can be faxed.
Safeguard confi dential documents
Restrict access for users and/or fax administrators to only see the cover page of a
fax, ensuring the contents of the fax remain private and confi dential. For heightened
security, route inbound faxes directly to individual inboxes using DID routing.
Fax-over-IP (FoIP) support
ExtraFax supports FoIP which allows users to send faxes using an existing VoIP

ExtraFax’s SMS and MMS gateways allow users to send and receive text and
multimedia messages directly from their Lotus Notes mail database or via Domino
Web Access.

OCR support
Searching large documents for a small piece of information can be tedious and
time consuming. With OCR, users have the ability to quickly search faxes saved in
TIFF or searchable PDF format for pertinent information, saving time and increasing
Sametime plug-in
This new and innovative plug-in allows users to send a fax, SMS or MMS message
directly from within the IBM Lotus Sametime client. By leveraging the web service
feature users can enhance their Sametime experience and increase effi ciency and
Centralized database
ExtraFax requires only one central database to run. All confi gurations, user
preferences, cover pages, logs and fax queues are all centrally managed in one post
offi ce database.
Enhanced API/Web Service
Programmers working in Java, Visual C#.NET, Visual Basic.NET and ASP.NET can
benefi t from the newly enhanced ExtraFax API which allows them to integrate
ExtraFax into your custom enterprise applications and ERP solutions.
Native printing
Native printing ensures quality conversions of fi le attachments into a fax format so
that the way the attachment is viewed in its native application is how the document
will appear when faxed.
Clustering, fail-over and load balancing
By supporting clustering, fail-over and load balancing, ExtraFax is able to ensure high
availability and scalability of faxing services.
Least cost routing
Organizations with more than one ExtraFax server will benefi t from Least Cost
Routing which intelligently routes faxes to the preferred ExtraFax server in order
minimize or even eliminate long distance and/or international direct dialing charges,
as seen in the OUTBOUND diagram.
Inbound routing
Deliver inbound faxes based on CSID, IVR, DID/DTMF, Caller ID,
PORT level or bar code based routing. ExtraFax can generate and
recognize QR barcodes (top), and can recognize 3 of 9 barcodes
(bottom). Bar codes can be used for form routing.


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